Privacy Policy

Data processing in connection with ongoing communication

When you contact us via the selected means of communication provided on the website (contact form, email, phone call), we may process your personal data in the following scope:

• full name,
• email address,
• phone number,
• other data provided during contact (e.g., message/conversation content, mailing address).

The purpose and legal basis for processing your data depends on the subject matter of the communication.

If you send us a message, we will process your personal data for purposes depending on the subject of your email or the content of the form you send, i.e. in the case of:

• when correspondence is conducted in connection with the performance of a civil law contract to which you are a party, personal data is processed to the extent necessary to perform that contract and to handle related activities, pursuant to Article 6(1)(b) of the GDPR,
• when correspondence is conducted in connection with the performance of a contract to which the organization you represent is a party, personal data is processed to the extent necessary for the performance of that contract, including in particular to ensure proper communication, pursuant to Article 6(1)(f) of the GDPR,
• When you send us your CV (job application), we process your data for the purpose of recruiting candidates for future positions, pursuant to Article 6(1)(a) of the GDPR, i.e. your consent to participate in our future recruitment processes.,
• when correspondence is conducted in connection with a request for access to public information, personal data is processed to the extent necessary to consider the request, respond to it, and fulfill the obligations arising from the provisions on access to public information, pursuant to Article 6(1)(c) of the GDPR,
• when correspondence concerns other topics, we process your data in order to receive messages, deal with the matter, and respond to it, pursuant to Article 6(1)(f) of the GDPR, i.e., our legitimate interest in communicating on current issues and responding to questions asked.

When you contact us by phone, your personal data is processed in order to answer your questions and ensure efficient communication. The legal basis for this processing is our legitimate interest in handling inquiries and maintaining contact with persons interested in our activities (Article 6(1)(f) of the GDPR).

We may also process your personal data provided in the registration forms available on our website for events or competitions organized by us, to the extent necessary to process your application, confirm your participation, contact you for organizational purposes, and fulfill the obligations arising from the rules and regulations of a given event or competition. Each time, before providing data for the above-mentioned purposes, we inform you about the scope of its processing, legal basis, and your rights in a dedicated information clause.

Processing of personal data in connection with website management

When you use our website, we collect data about the device and IT system from which the connection is made, such as:

• the IP address from which the connection is currently being made,
• type and version of operating system and browser.

As a rule, the data provided does not allow us to identify the user. However, in situations where such identification would become possible under certain circumstances - e.g., in the event of a security incident or in connection with the obligation to protect our rights, the basis for the processing of personal data is Article 6(1)(f) of the GDPR, i.e., our legitimate interest in operating and managing the website, ensuring its proper functioning and security, including the collection of server logs.

We use cookies and automated data collection tools, such as Google Analytics, to collect information about user behavior on the website. The scope of data collection includes aggregated:

• information about the most frequently viewed subpages,
• information about the time spent on the website or individual subpages,
• information about the source of access to the website or individual subpages,

As a rule, aggregated information does not constitute personal data, as it does not allow for direct or indirect identification of the user. We use this data mainly for analytical and statistical purposes, as well as to optimize the functioning of the website and improve its usability. However, in certain cases, if it is combined with other data (e.g., data sent via contact forms or MAC or IP addresses), it may be considered personal data. In such a case, we will process it on the basis of Article 6(1)(f) of the GDPR, i.e. on the basis of our legitimate interest resulting from the investigation or defense against claims.

Data processing in connection with running fan pages

When you interact with us via our fan pages on social media sites such as LinkedIn, we may process the data you share in your public profile, such as your first and last name or username (nickname), image or avatar, place of residence, as well as information resulting from your activity on our fan page, including likes, comments, shares, and private messages sent to us.

We run our fan pages to promote our brand online and inform media users about our activities. At the same time, we provide an additional channel for communication and interaction with us.

The basis for processing your personal data in connection with the above purpose is Article 6(1)(f) of the GDPR, i.e., our legitimate interest in promoting our brand online by sharing information about our activities and communicating with you.

Other purposes for processing your personal data

Regardless of the above purposes of processing, in the course of our business activities, a situation may arise in which the personal data we process for the above purposes may also be necessary to establish, pursue, or defend against claims.  

The basis for processing your personal data for the above purpose will be Article 6(1)(f) of the GDPR, i.e., our legitimate interest in defending our legal interests.

How long do we process your data?

If we process your data based on your consent, we'll process your personal data until we've achieved the purpose stated in your consent or until you withdraw your consent.

We will process personal data in connection with the performance of contractual provisions for the period necessary to perform the contract and fulfill the resulting legal obligations, i.e. until the claims arising from it become time-barred.

In the case of data processed on the basis of our legitimate interest, we will process it for the period necessary to achieve a specific purpose, until an effective objection to the processing is lodged or until the claims arising from this purpose become time-barred.